With the passage of the Families First Coronavirus Response Act, a new provision called the Emergency Paid Sick Leave Act (“EPSLA”) was put into place that mandates that under certain conditions, workers be paid their full wages for up to 2 weeks when they are unable to report to work for coronavirus-related reasons. In addition, a second provision called the Emergency Family and Medical Leave
Expansion Act (“EFMLEA”) was put into place that requires certain employers to provide up to 10 weeks of paid leave to employees who are prevented from working (or teleworking) due to caring for a child whose school or daycare has been closed or is unavailable because of the coronavirus.
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hh2 Cloud Services can help with your compliance with these new laws. Our time capture software, hh2 Remote Payroll, can help you track the new PTO requirements and limit the use of the new PTO to
the amounts required by law. But in order to do that, you’ll need to set up the new PTO types in Sage 300 CRE first.
We recommend that you set up new Pay Types (sometimes referred to as a Pay ID) in Sage 300 CRE. Do not use the same Pay Types that existed before to track PTO or FMLA. Instead create two separate Pay Types to track the new Coronavirus PTO (possibly called CPTO) and the new Coronavirus FMLA (possibly called CFMLA).
The problem with just using Sage 300 CRE is that the Pay Types in there have a Limit and Limit Period, but the Limit is in dollar amounts, not in total units like the law requires. So, you could limit how much you pay the employee in dollars, but you can’t limit the CPTO usage to 80 hours.
We have added a new Unit Limit and Unit Limit Period to the Pay Types in hh2 Remote Payroll. After creating the new Pay Types in Sage 300 CRE, configure the Pay Types in hh2 Remote Payroll to have the appropriate limits and we will prevent more than the appropriate total from being coded to time records in hh2. Once the limit has been reached, hh2 will not accept additional hours to be coded against that Pay Type.
For example, you could configure CPTO to have a limit of 80 and a limit period of None, which will limit the lifetime coding of this Pay Type to all employees to 80.
You could also configure CFMLA to have a limit of 400 and a limit period of None, which will limit the lifetime coding of this Pay Type to all employees to 400.
Using the suggested method outlined above, Sage 300 CRE will track the new forms of PTO and you can run reports against it to ensure
compliance. But in addition, hh2 Remote Payroll will allow your employees and/or supervisors to code their time as usual, but limit their usage of the new CPTO and CFMLA Pay Types to the amount required by law.
We hope these new additions are timely and help ease somewhat the burden of administrating payroll during these trying times. We also hope all our customers stay safe and stay as productive as they can until the risk of infection is gone. If you have any questions, reach out to us at firstname.lastname@example.org.
If you have grown to love hh2 Remote Payroll to make sure your employees are paid on time each week, you will also love our new module, hh2 document Flow. It will help you make sure your suppliers and subcontractors are paid in a timely manner by automating AP Routing and Approval for invoices, employee reimbursements, and credit card transactions. If this interests you, reach out to us at email@example.com.