You invested in a serious ERP—Sage 300 CRE, Vista, Foundation—because you wanted control, visibility, and confidence in your numbers.
But here’s the question most contractors eventually face:
If the data going into your ERP is late, incomplete, or wrong… what’s it actually worth?
An ERP is only as powerful as the data feeding it.
And in construction, most of that data comes from one place: the field.
If timecards come in days late…
If invoices sit in trucks or inboxes…
If field reports are inconsistent or missing…
Then your job cost reports, billing, payroll, and financials are already out of sync—before you even run the numbers.
And let’s be clear: this isn’t about replacing your ERP. It’s about connecting it—so your systems work as hard as your crews do.
In this article, we’ll break down:
Why ERP integration is more than just a tech buzzword
How disconnected field data hurts your business
What seamless field-to-office integration really looks like
And how hh2 can help you get more value from the ERP you already use
Let’s close the gap—and finally make your systems talk.
Your ERP is designed to be the hub for everything—labor, cost codes, billing, compliance, forecasting. But most ERPs weren’t built for the field. And most field teams weren’t built to navigate an ERP.
That disconnect shows up in the smallest, most frustrating ways.
Crews track hours on paper or text them in. The super hands them off on Friday—or forgets altogether. Payroll doesn’t get the data until Monday. And now someone has to:
Re-enter hours by hand
Match them to cost codes
Chase down corrections
Meanwhile, job costing is already behind.
A vendor drops off an invoice on site. It sits in someone’s truck, then gets scanned and emailed—maybe. Or AP prints it out and waits for a physical signature. You lose:
Early-pay discounts
Visibility into committed costs
Confidence in your budget accuracy
Some supers use email. Others use paper. Some skip them entirely. That means your ERP is missing critical context:
Weather delays
Equipment downtime
Scope changes that never make it to a change order
Even when the field submits data, someone in the office still has to retype it into the ERP—creating:
Double entry
Typos
Bottlenecks during busy cycles (like payroll or billing)
Bottom line?
Your ERP can’t give you real insight if the data feeding it is delayed, disconnected, or dirty.
You can have the best ERP in the industry. But if your data is late or incomplete, your ERP becomes a very expensive filing cabinet.
And when field-to-office data isn’t flowing in real time, it doesn’t just slow things down—it causes ripple effects across every critical workflow in your company.
If time, costs, or production data are missing—or worse, incorrect—PMs, executives, and accounting teams stop trusting what they see.
Result:
Forecasts get padded “just in case”
Billing gets delayed while numbers are verified
You spend more time explaining reports than using them
By the time a cost overrun shows up in the system, the job’s already in trouble. Without real-time labor or material tracking, PMs and supers are flying blind.
Result:
Change orders go unsubmitted
Labor keeps running over
You discover problems during closeout, not while they’re fixable
If your back office has to re-enter timecards, match invoices manually, or track down missing daily reports, you’re burning hours on admin instead of strategy.
Result:
Payroll and billing take longer
Errors creep in
Office staff gets overwhelmed—or worse, burned out
Union payroll, certified jobs, prevailing wage—you need precision. And if data is incomplete or late, you’re not just inefficient… you’re exposed.
Result:
Missed reporting deadlines
Audits that take weeks to resolve
Risk of penalties or delayed payments
Disconnected data makes your ERP reactive. Integrated data makes it a proactive decision-making engine.
(Even If You Already Use an ERP)
You’ve got an ERP. You’re tracking time, costs, invoices, and budgets. On paper, things should be running smoothly.
But here’s the thing: having an ERP doesn’t mean you’re fully integrated.
If data isn’t flowing cleanly from the field to your system in real time, you’ve got an integration gap—and it’s probably costing you more than you realize.
Here’s how to know:
If field crews are writing hours on clipboards or sending them in spreadsheets, someone in the office is re-entering that data. That’s not integration—it’s duplication.
Pain it causes:
Late payroll
Cost code errors
Job cost reports lag behind the work
If project managers are running their own side spreadsheets because they don’t believe what’s in the system, your integration isn’t delivering usable insight.
Pain it causes:
Fragmented decision-making
Budget surprises at closeout
Inefficient resource planning
When AP has to chase down approvals or manually match invoices to jobs, it’s a sign your field and finance workflows aren’t connected.
Pain it causes:
Late fees
Duplicate payments
Untracked committed costs
When supers, PMs, or back-office staff are blindsided by jobsite updates, delays, or costs—it’s not a people problem. It’s a visibility problem.
Pain it causes:
Rework
Missed billing
Internal finger-pointing
If your team spends hours each week cleaning up time entries, reconciling job costs, or reformatting reports, you’re stuck in “catch-up mode.”
Pain it causes:
Low morale
High admin overhead
Poor scalability as you grow
If any of these hit home, you’re not alone. Most GCs feel the gap between the field and the ERP—but few realize how easy it is to fix.
Integration doesn’t mean complexity. It means clarity.
When your field data flows straight into your ERP in real time, your job costing, payroll, AP, and forecasting all get sharper—without adding admin work or slowing crews down.
Here’s what that actually looks like for modern contractors:
Instead of filling out paper timesheets or emailing spreadsheets, crews log hours by job and cost code from their phone or tablet. Supervisors approve on the spot.
Result:
Time hits payroll and job costing in real time
No re-entry, no lag, no surprises
Vendors email invoices directly into a system like hh2 Document Flow, where they’re tagged to a job, routed to the right approver, and synced back to the ERP.
Result:
AP has visibility from day one
PMs stay accountable
Costs hit jobs the moment they’re committed
Supers enter standardized daily reports—production, weather, notes, and photos—that go straight to the office without delay or reformatting.
Result:
PMs can track progress and risks in real time
Executives get live reporting they can trust
Everyone works from the same page
With tools like hh2, timecards, invoices, reports, and approvals sync directly into Sage 300 CRE, Vista, Foundation, and more.
Result:
One source of truth
Zero duplication
Faster payroll, billing, and reporting
This is what true integration looks like:
No rekeying. No delays. No “just checking in.”
Just accurate, timely data flowing where it needs to go.
You don’t need to rip out your ERP.
You just need to make it smarter—with clean, real-time field data that flows directly into your system without delay or duplication.
That’s what hh2 was built for.
hh2 acts as the field-connected layer between your crews and your ERP, capturing labor, invoices, and field activity at the source—then syncing everything to your back office automatically.
Here’s how it works:
Crews log hours on mobile devices. Supervisors approve. Everything is coded by job and cost code—then synced directly to payroll and job cost reports in your ERP.
Why it works:
Real-time labor tracking
No re-entry or paper timecards
Certified and union payroll support included
Invoices are uploaded, tagged, routed, approved, and synced back to the ERP—all from one simple, searchable dashboard.
Why it works:
Speeds up approvals
Keeps costs tied to the right job
Eliminates lost invoices and double payments
👉 Automate AP with hh2 Document Flow
Superintendents enter consistent daily reports on mobile devices, even offline. Reports sync instantly when reconnected—giving PMs and executives real-time insight.
Why it works:
Field visibility without chasing updates
Searchable history for disputes, billing, and forecasting
Helps flag delays and risks early
👉 Streamline Field Communication
hh2 integrates with the systems you already use—no replacements needed.
You get clean, real-time data flowing into:
Sage 100 Contractor
Sage 300 CRE
Viewpoint Vista
Foundation
And more
With hh2, your ERP becomes a real-time source of truth—not a lagging indicator.
You stop chasing data—and start using it.
You already invested in a powerful ERP—now it’s time to unlock its full potential.
If your field data is delayed, inconsistent, or stuck in manual processes, your ERP will always be reactive. But with hh2, you can turn it into a real-time command center for job costing, payroll, AP, and forecasting.
✅ Sync field data instantly—no re-entry
✅ Capture daily time, costs, and reports on any device
✅ Keep PMs, finance, and field crews aligned
✅ Integrate seamlessly with Sage, Vista, Foundation & more
You don’t need to change your ERP. You just need to connect it.
👉 Talk to hh2
👉 Schedule Your Free Demo
The data’s already out there on your jobsites—let’s put it to work.
Because most critical project data—like timecards, invoices, and daily reports—originates in the field. Without integration, that data is delayed, manually re-entered, or lost entirely. Integration ensures your ERP receives accurate, timely updates that improve job costing, payroll, billing, and compliance.
You get delayed reports, inaccurate job costs, payroll errors, and lost visibility. PMs and executives can’t make real-time decisions, and finance teams are stuck in reactive mode. Over time, this erodes both margin and trust.
No. Tools like hh2 integrate directly with your existing ERP, including Sage 100/300 CRE, Vista, and Foundation. You don’t need to rip and replace—just connect what you already use with smarter, field-ready tools.
At a minimum:
Daily timecards by cost code
Approved vendor invoices
Field reports on production, delays, and crew size
hh2 captures this data in the field and syncs it directly to your ERP—no double entry needed.
Yes. When time, AP, and field activity are entered daily and synced instantly, your job cost reports update in real time. That means you can adjust, bill, and forecast based on what’s happening now—not what happened last week.
It’s easier than you think. You can start with one workflow—like time entry or AP routing—and roll it out to a single crew or job. hh2’s cloud-based tools are intuitive, mobile-friendly, and designed specifically for construction teams.
hh2 integrates with:
Sage 100 Contractor
Sage 300 Construction and Real Estate (CRE)
Viewpoint Vista
Foundation
…and other leading construction ERP platforms. View the full list here.