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Meet Aaron D’anna, IT director, and Naomi Roback, HR managerat NEI General Contracting.
Both Aaron and Naomi had big-time issues with NEI GeneralContracting’s payroll workflow. Their old system caused inaccurate data, excessiveamounts of tedious work, and general bad dreams about processing weeklytimesheets.
“It was a nightmare,” said Naomi.“We had an in-house payroll, and our process was such that timecards were dueeach Friday. They were submitted via Excel or PDF, like a paper timesheet. Iwould have to print them and hand key in all of our Payroll and job costing. Itwas a very labor-intensive process, heavy on the administrative side.”
Aaron said: “It was verycumbersome. This process took approximately eight hours to process Payrollevery week.”
“This process had to have beennorth of 20 hours a week,” Naomi said. “Just printing 150 timecards,alphabetizing them and entering them in, chasing people, it was a lot. It wasdefinitely about two and a half days’ worth of work, at least, and weekends.”
Not only were Aaron and Naomi spending at least one day aweek working on Payroll, Naomi felt concerned that NEIGC’s labor approvalprocess left the door open for inaccurate data.
“There was essentially no approvalprocess at that point,” said Naomi. “It was up to the individual employee tosubmit their time. We only required our hourly staff to get approval via theirimmediate supervisors on their paper timesheets.”
Naomi and Aaron knew that something had to change. NAI’sflawed manual time tracking system, between time wasted and inconsistent dataentry, ate into NEI’s profits. The decision-makers at NEIGC decided that hh2Remote Payroll offered substantial relief from their payroll workflow problem. Afterimplementation, the benefits became apparent.
“NEI is no longer having to dealwith double-entry,” said Naomi. “Remote Payroll has freed up a ton of time forother tasks with improved efficiency and less data entry errors. Process consistencyis now greatly improved because 150 people were essentially handing insomething different. My time is freed up for other things, which is huge. Idon’t know why it took us so long to get here. The import process is so quick.Everything about hh2 right now I am a fan of.”
Aaron adds: “NEI hasn’t had anyissues at all. It is so much easier than what they were doing before.”
Some at NEI worried that integrating a new payroll trackingsystem would require a long climb up a vertical learning curve. Aaron waspleased to discover that Remote Payroll brought considerable benefits to thecompany via an easy-to-use application.
“hh2 Remote Payroll is a verythorough program,” said Aaron. “I wouldn’t change anything. It’s simple, and itshould stay simple. I think that’s why everyone adopted it so well. Thedifferent interfaces and the mobility that hh2 brings have made entering andsubmitting time so much easier for NEI. Overall, there has been a hugeimprovement in getting everyone’s time entered, processed, and exported intoour accounting system. That has been huge. It’s just so much more efficient.”
Both Aaron and Naomi love hh2 Remote Payroll’s flexibility.Native applications for desktop, tablet, and smartphones, developed for iOS andAndroid, mean that NAIGC’s employees can instantly enter and approve time fromany location.
“Time can be entered and approvedfrom mobile devices, and it takes, like, two seconds.” Said Aaron. “Everyone ison the same platform, which is huge. Before, everyone had to get on theirlaptops and stop what they were doing to enter their time on an Excel sheet andget it in on time. Now, there’s no excuse for not getting your time in. Youhave it on your phone, your iPad, or laptop; whatever device, you have it in frontof you. Everyone is always connected these days. You can easily enter your timeor your crew’s time, you submit it, you sign off on it, and you’re done. It’sso simple.”
“They can be in the field and entertime,” said Naomi. “They can review everything...just the ease of the software,it’s very user friendly. Mobility in the field and user-friendly interfaces.”
Naomi and Aaron couldn’t be more pleased with NAI’s decisionto roll Remote Payroll into their company’s time management workflow. Remote Payrollhas saved both of them tons of time. Now they can focus on other vital parts oftheir jobs. And they know the data Remote Payroll checks into NAI’s accountingsoftware is coded, approved, and accurate.
“I would definitely recommend hh2to others,” said Aaron. “If someone was looking for an easier and moreeffective way to submit their time, I would refer them to hh2.”
“I definitely would recommend hh2Remote Payroll because it has changed the way we process Payroll for thebetter. I love the ease of the software and how much free time it has given meto work on other important items...I love hh2; I have from the beginning. Fromthe start, it’s just been a great addition to our process.”
About NEI General Contracting: NEI General Contracting, founded in1998, bases its operations in Massachusetts and Florida. The company takespride in its values: commitment to clients and quality of workmanship. For moreinformation about NEI General Contracting, visit www.neigc.com.
About hh2 Cloud Services: After nearly two decades, hh2 Cloud Services continues toadvance cloud-based services for construction companies. hh2 offers pointsolutions for time entry, punch clock, AP routing & approval, credit cardtransaction coding, reimbursement coding, routing & approval, humanresources, daily logs, service management, data aggregation, and pay stubs. hh2also provides the most robust integration of construction accounting systemswith the Universal Construction Model® (UCM®).