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Review Your Payroll Status Summary Email

This article explains how to review and what Vyki's automated status email covers — Automated correct time, Automated approvals

Payroll Status Summary

Sent by email to all active Payroll Managers. Covers:

  • Current time sheet status across the pay period
  • How many time sheets are complete, pending, and flagged
  • A log of every change Vyki made — which employee, what changed, and why
  • Any items that still need manual review

Auto Correct Time

When Auto Correct Time is enabled, Vyki automatically updates time entries that fail compliance checks rather than just flagging them.

What Vyki Corrects

The most common automatic corrections:

  • Converting regular hours to overtime when federal or state rules are triggered
  • Applying daily overtime thresholds (for example, California's 8-hour daily OT rule)
  • Flagging double time where applicable and adjusting pay code accordingly
  • All time entries are present and complete
  • No compliance issues are detected (federal, state, and local rules all pass)
  • The time sheet is at the Payroll Manager's approval level
  • The Payroll Manager has permission to approve that time sheet
  • Receives a summary email of every time sheet Vyki approved
  • Can review the full audit log at any time
  • Can override any approval manually in hh2 before payroll runs

Important: Vyki always sends a summary email showing every change she made before payroll runs. Review that email carefully. If a correction looks wrong, you can override it manually in hh2 before processing payroll.

How to Review Auto-Corrections

  1. Open the Payroll Manager summary email Vyki sent.

  2. Review the changes log section.
    Each entry shows the employee name, the original entry, what was changed, and the compliance rule that triggered it.

  3. If anything looks wrong, click the link to the full audit log.
    From there you can identify which time sheet to review and make a manual correction in hh2.

Auto Approve Time

When Auto Approve Time is enabled, Vyki automatically approves time sheets that pass all compliance checks and marks them payroll ready.

What Gets Auto-Approved

Vyki approves a time sheet automatically when:

  • All time entries are present and complete
  • No compliance issues are detected (federal, state, and local rules all pass)
  • The time sheet is at the Payroll Manager's approval level
  • The Payroll Manager has permission to approve that time sheet

Important: Time sheets with unresolved compliance issues are never auto-approved. Vyki flags them in the status summary and leaves them for manual review

 

The Payroll Manager Stays in Control

Even with Auto Approve enabled, Vyki's automated approval is not the end of the process. The Payroll Manager:

  • Receives a summary email of every time sheet Vyki approved
  • Can review the full audit log at any time
  • Can override any approval manually in hh2 before payroll runs

The Automated Payroll Schedule

Vyki's automated schedule is tied to your payroll run date setting in hh2. This setting tells Vyki when you typically run payroll so she can time her notifications and compliance passes correctly.

Setting Your Payroll Run Date

  1. Go to Time Tracking Settings.

  2. Find the Payroll Run Date setting.

  3. Enter the date you typically run payroll each cycle.

Vyki uses this date along with your pay period configuration (weekly or biweekly) to calculate when to run each automated step.


What Happens If You Run Payroll Early

The automated schedule is a guide, not a lock. You can run Vyki workflows manually at any time by asking her in the chat window. The automated schedule runs in the background; your manual prompts always take priority.