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Review Your Payroll Status Summary Email

When Vyki runs her automated schedule, she emails a summary to every active Payroll Manager. It’s the record of what she did and what still needs you.

 What the summary covers

  • Current time sheet status across the pay period
  • How many time sheets are complete, pending, and flagged
  • A log of every change Vyki made: which employee, what changed, and why
  • Anything that still needs manual review

Auto Correct Time

With Auto Correct Time on, Vyki updates time entries that fail an overtime check instead of only flagging them.

What Vyki corrects:

  • Moving regular hours to overtime when the federal 40-hour weekly rule is triggered
  • Applying daily overtime where the job’s state has a daily threshold, such as California’s 8-hour rule or Colorado’s 12-hour rule
  • Applying double time where the state has it, such as California past 12 hours in a day
  • Adjusting the pay code when a correction changes how hours are classified

Corrections reclassify hours. They don’t add hours, so an employee’s total for the day stays the same.

How to review auto-corrections:

  1. Open the Payroll Manager summary email from Vyki.
  2. Review the changes log. Each entry shows the employee name, the original entry, what changed, and the rule that triggered it.
  3. If something looks wrong, click through to the full audit log to find the time sheet, then make the correction manually in hh2.

Important: Vyki always emails a summary of every change before payroll runs. Review it carefully. If a correction looks wrong, you can override it manually in hh2 before you process payroll.

Auto Approve Time

With Auto Approve Time on, Vyki approves time sheets that pass all checks and marks them payroll ready.

Vyki auto-approves a time sheet when:

  • All time entries are present and complete
  • No overtime issues are found
  • The time sheet is at the Payroll Manager’s approval level
  • The Payroll Manager has permission to approve it

Important: Time sheets with unresolved issues are never auto-approved. Vyki flags them in the status summary and leaves them for manual review.

You stay in control

Even with Auto Approve on, Vyki’s approval isn’t the end of the process. As the Payroll Manager, you:

  • Receive a summary email of every time sheet Vyki approved
  • Can review the full audit log at any time
  • Can override any approval manually in hh2 before payroll runs

Setting your payroll run date

Vyki’s automated schedule is tied to your payroll run date. This tells her when you typically run payroll, so she can time her reminders and review passes.

  1. Go to Time Tracking → Time Tracking Configurations → Time Tracking Settings.
  2. Open the VYKI Assistant tab.
  3. Set Payroll Run Date to the date you typically run payroll each cycle.

Vyki uses this along with your pay period settings (weekly or biweekly) to work out when to run each automated step.