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Configure Vyki Automation Settings

Vyki’s automated features are off by default. Admins and Payroll Managers can turn them on when the team is ready.

Note: Automations start off so your team has time to get comfortable with Vyki before she takes action in the background.

Where to find automation settings

  1. Sign in to hh2 and go to Time Tracking → Time Tracking Configurations → Time Tracking Settings.
  2. Open the VYKI Assistant tab.
  3. Toggle the settings on or off.

The same tab holds your pay period settings and your Payroll Run Date. Vyki uses those to work out when to run each automated step, so set them before turning automations on.

The three automation toggles:

Setting

What it does

Auto Notify

Vyki sends missing time and approval reminders at four scheduled points each pay cycle. No prompting required.

Auto Correct Time

Vyki updates time entries that fail an overtime check, for example moving hours from regular to overtime when the federal weekly rule is triggered. The Payroll Manager gets a summary of every change.

Auto Approve Time

Vyki approves time sheets that pass all checks and marks them payroll ready. The Payroll Manager gets a summary of every approval.


Important: With Auto Correct Time or Auto Approve Time on, Vyki changes time sheets without waiting for you to confirm each one. You always get a summary email before payroll runs. Review it carefully.

A good order to turn them on

Most teams start with Auto Notify, since it only sends reminders and changes nothing on a time sheet. Once you’re comfortable with what Vyki is sending, add Auto Correct Time, then Auto Approve Time. You can turn any of them back off at any point.

Whatever order you choose, the summary email shows you every change before payroll runs.

Turning automations on through Vyki

Payroll Managers can also enable automations from the chat window:

  • “Enable automatic notifications”
  • “Turn on automated overtime review”

Vyki confirms what she’s turning on before making the change.

If Vyki is turned off for your company

When a company’s Vyki module is disabled, every automation stops. No scheduled runs, no auto-corrections, no auto-approvals, and no Vyki notifications or summary emails. The chat window is locked too. Contact your hh2 Account Executive to enable Vyki.