How Vyki Automation Works

When automations are enabled, Vyki runs on a schedule tied to your payroll cycle — without you having to prompt her. She works through the same steps a Payroll Manager would work through manually: notifying employees, chasing approvals, reviewing compliance, and approving clean time sheets.

At each step, Vyki sends you a status summary so you always know what she did and what still needs attention.

The Four Automation Triggers

Vyki runs her automated schedule at four points in each payroll cycle:

When	What Vyki Does
End of pay period	Sends missing time reminders to employees who haven't submitted time. Sends approval reminders to managers with pending time sheets.
Two days before payroll run	Re-sends reminders to anyone still missing time or with pending approvals. Begins compliance review on time sheets that have reached the Payroll Manager's approval level.
Day before payroll run	Final reminder pass. Reviews remaining time sheets for compliance. Auto-corrects and auto-approves (if those settings are enabled).
Morning of payroll run	Final compliance sweep and approval pass. Sends the Payroll Manager a complete status summary of everything processed.

Note: Vyki checks before every automated notification. If an employee submitted time since the last check, she skips them. Approvals she's already sent reminders for don't get a duplicate. No one gets notified for something they've already handled.

Automated Notifications

When Auto Notify is enabled, Vyki sends three types of outbound notifications automatically.

Missing Time Reminders

Sent to employees who have not entered any time for the current open pay period. Vyki checks the current status of every employee before sending — anyone who has already submitted time is skipped.

Approval Reminders

Sent to managers and supervisors when a time sheet is waiting on their approval. Reminders only go out when the time sheet is still pending at that approver's level — once they've approved, the reminders stop.

Note: Notifications go out during your company's defined hours of operation. Employees won't receive texts or emails in the middle of the night.

Payroll Status Summary Email

Sent by email to all active Payroll Managers. Covers:

Current time sheet status across the pay period
How many time sheets are complete, pending, and flagged
A log of every change Vyki made — which employee, what changed, and why
Any items that still need manual review

How Vyki Automation Works

This article explains how Vyki's automation works — what she does automatically, when she does it, and how to stay in control of the process.