What is Vyki

Before payroll can go out, someone has to track down missing time, fix entries that fail an overtime check, chase supervisors for approvals, and notify employees who haven’t submitted. At most companies, that work lands on the Payroll Manager, and it takes a big share of the day, every pay period.

Vyki handles it instead. Tell her what you need in plain language, and she does the work.

What Vyki Does

Vyki works through the same steps your team handles manually today, just faster.

1. Finds missing time. Vyki reads every time sheet you have access to and tells you who hasn’t submitted time, who is short on hours, and what’s incomplete. She can group results by crew, project, foreman, or employee. Inactive and terminated employees are left out by default.
2. Sends notifications. Vyki reaches out by SMS or email to field employees who haven’t entered time, and to managers and supervisors who haven’t approved it. Messages go out from a phone number and email address assigned to your company.
3. Reviews time for overtime problems. Vyki checks time sheets against federal FLSA rules and state overtime rules, including daily overtime, double time, and seventh-day rules where a state has them. She explains what triggered each flag and names the rule. See Review Time Sheets for Compliance for what’s covered.
4. Approves clean time sheets. Once time sheets pass review, Vyki can approve them one at a time or in batches. Every approval runs through the same permission and validation rules as a manual approval in hh2.
5. Updates time entries. Need to change a cost code, recode hours to a GL account, add a daily comment, or correct hours? Tell Vyki what to change. She proposes the update, waits for your confirmation, then applies it.
6. Exports what she finds. Ask Vyki for an Excel or PDF file of any list she returns, so you have a shareable record outside the chat.
7. Answers setup questions. Ask Vyki how to do something in hh2 (for example, “How do I create a new Approval Group?”) and she answers from the hh2 knowledge base and links the article she used.

How Vyki Works

Vyki is not a keyword bot or a search box. Behind the chat window is a reasoning engine that works out what you mean, not just what you typed, then picks the right action.

The same request can be phrased a dozen ways and Vyki handles all of them:

• “Approve the Birch project time sheets.”
• “Sign off on Birch this week.”
• “Mark the Birch time sheets approved.”

All three reach the same action. There’s no command syntax to learn.

What Vyki Will Not Do

Vyki is an assistant, not an advisor. She will not give tax advice, decide whether a worker is an employee or a contractor, interpret a garnishment order, or tell you whether a pay practice is legal. On those questions she points you to your CPA, attorney, or HR professional. You and your company own your payroll and compliance decisions.

Vyki also will not edit time that has already been exported to your ERP or to payroll. Once time reaches that locked state, it stays as submitted.

What Vyki Is Built to Save You

Payroll Managers spend a large share of every pay period chasing missing time, checking time sheets, and getting ready for payroll. That workload grows with every employee you add. Vyki is designed to turn most of that chasing into a conversation.

Where Vyki Lives in hh2

Vyki is available on the hh2 home page and on Time Tracking pages, including Time Sheet, Time Record Entry, and Time Approval. Look for Ask Vyki in the page header. There is no separate app, no new login, and no integration to set up.

Vyki works on a phone browser too. The header adapts to smaller screens, so you can check on a pay period from the field.

Vyki reads time sheet data. She does not read Punch Clock data.